There are only 2 simple rules that you need to follow. Choose a fitting category for the filtered emails. We finish with a final tip on how to separate Current Projects/Matters from Closed Projects/Matters. On Outlook.com: Select New Folder at the bottom of your folder list in the left pane, type a name, and press Enter. This tells Outlook to apply the rule to any emails from that address. Name your rule in the Name your rule text box. Your email address will not be published. To make categories in Outlook, Home > Categorize > All Categories; online, select a message, then Categorize > Manage categories. For Outlook 2007 the first three steps are slightly different but from Step 4 to Step 8 everything remains the same. Emails shouldn’t stay here any longer than it takes for you to file them into another folder. Next, click the “Move the Item to Folder:” checkbox. Note that even though the steps may differ slightly from one version of Outlook to another, the process is essentially the same. In this article, we look at using the powerful DataNumen Exchange Recovery application to extract deleted emails from Outlook OST files. In reality, Outlook is very versatile and well-put together. From the new Color Categories dialog box, select the desired category for that type of email. If that is the case we recommend you download 30 day trial of QuickFile for Outlook which makes it easy to find folders, file 90% of inbox emails at the click of one button, and send and file outgoing emails in one step. Click the check box next to the Assign it to the category option. The folders are also not that easy to find using Search tools because Project folders do not contain client names and vice versa. ●Changing an Email Folder Label(and therefore its corresponding email folder) can result in filing problems on some mobile devices. "Macro to file Outlook email by sender's display name" "Macro to Move Aged Email Messages" Move to Folder Command. If you work with many emails and many projects, you may find that filing emails takes too much time away from your real work. Newer versions Outlook 2010, 2007 Save your file to a cloud service and share a link Highlight the intended destination folder. Let us know if these tips and tricks helped you organize your inbox, highlight important emails, and if it improved your productivity at work. Select the … Select the Choose an Action dropdown arrow and choose the Move to Folder option. We will cover 2 Simple Rules that you need to follow and create and name the folders so that emails are easy to file and to find later. Even better, there’s no need to understand the complexities of Outlook rules in order to create a simple filing system. Select the Move the item to folder option. Click the Open Outlook Data File option. ●If you want to keep items in your Outlook Inbox, you can press Ctrlwhile dragging to copy the files into the folders and leave the originals where they are. If that is the case we recommend you download 30 day trial of QuickFile for Outlook which makes it easy to find folders, file 90% of inbox emails at the click of one button, and send and file outgoing emails in one step. Required fields are marked *. The best way to describe rules, in Outlook, is as automated actions that get triggered when certain messages meet a set of criteria, predetermined on the user end. To use the Move to Folder command you can either right-click on a selected message and choose Move to Folder command from the context menu or use the move command on the Home ribbon. We recommend that you create two top level folders to deal with this. 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